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Position Description

Position Summary:

This role plays a crucial part in the pre-construction phase by managing and coordinating incoming leads and Requests for Proposals (RFPs), developing comprehensive project proposals, and supporting the sales team with accurate pricing and thorough project documentation. The ideal candidate will have a strong understanding of landscape design, irrigation systems, plant materials, and construction estimating, as well as the ability to interpret technical blueprints and site plans.

Key Responsibilities:

• Lead & Prospect Management
• Monitor and respond to daily incoming emails regarding new leads and prospective clients.
• Organize and prioritize inquiries to ensure timely follow-up and proposal development.
• Proposal Development & Estimation
• Review and analyze RFPs to understand client needs, specifications, and project scope.
• Prepare detailed, customized proposals that may include:
• Plant lists and plant material selections.
• Irrigation components and system estimates.
• Grading and soil preparation costs.
• Ground cover materials and hardscape elements.
• Labor and installation estimates.
• Ensure all client requirements are reflected accurately in proposals and documentation.
• Blueprint & Plan Review
• Study and interpret site plans, construction drawings, and blueprints provided by clients.
• Cross-reference specifications with internal standards and materials availability.
• Vendor & Subcontractor Coordination
• Communicate with nurseries and plant vendors to secure competitive pricing on plant materials.
• Coordinate with irrigation suppliers and ground cover companies for quotes and availability.
• Ensure all materials comply with county codes and regulations relevant to the project location.
• Internal & Client Communication
• Collaborate closely with Project Managers to review proposals and finalize pricing.
• Revise proposals as needed based on feedback before submission to clients.
• Present finalized proposals to clients in a professional and timely manner.
• Documentation & Accuracy
• Maintain organized records of all client communications, proposals, and project notes.
• Double-check estimates and documentation to ensure completeness and compliance.

Required Skills & Qualifications:

• Strong attention to detail and ability to manage multiple deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in reading and interpreting landscape construction plans and blueprints.
• Working knowledge of plant materials, irrigation systems, and landscape construction practices.
• Familiarity with local (county) landscaping regulations and permitting processes.
• Experience with estimating software, Excel, and proposal writing tools.
• Ability to work independently and collaboratively with internal teams and external partners.

Preferred Experience:

• 2–4 years in a sales, estimating, or project coordination role in the landscaping or construction industry.
• Degree or coursework in Landscape Design, Horticulture, Construction Management, or related field (preferred but not required).
• Experience negotiating with vendors and coordinating with subcontractors.